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Annual Session : Exhibitor Information

SOUTH DAKOTA DENTAL ASSOCIATION 132nd ANNUAL SESSION
Thursday & Friday, May 14 & 15, 2015
Sioux Falls Convention Center

INSTALLATION OF EXHIBITS
Wednesday, May 13, from 2:00 pm - 5:00 pm. or Thursday, May 14 from 7:00 am - 9:00 am.
Register at the SDDA registration desk inside Exhibit Hall 2.

EXHIBIT HOURS
Thursday, May 14, 9:00 am - 6:00 pm CST
Friday, May 15, 9:00 am - 2:00 pm CST

All attempts will be made to place exhibiting firms with competing products or services away from one another. Early registration makes this possible. Assigned booth location cannot be changed unless permission is granted by the exhibits chairperson. Booth assignments will be made the first part of May.

Subletting or dividing exhibit space is not allowed except by permission of the exhibits chairperson. Distribution of materials and displays must be limited to the booth space purchased.

REMOVAL OF EXHIBITS
Friday, May 15, no earlier than 2:00 pm.

Removal must be completed by 5:00 pm unless advance arrangements have been made.

EXHIBIT FEES
$550 for 1 booth
Each additional booth, $450 per booth

After April 1, 2015,
$650 for 1 booth
Each additional booth, $550 per booth

Booths will be assigned on a first-come, first-served basis. All exhibitors with a paid reservation by April 1, 2015, will be listed in the Annual Session Program book.

BOOTH SPECIFICATIONS:
10 x 10, carpeted, with back drapes and draped side rails.
1 complimentary 8' skirted table and two chairs.
Extension cords, power strips, etc. may be required and will be the exhibitor's responsibility.
Other voltages will require special handling. Such advance arrangements and special charges are the responsibility of the exhibitor and are at the expense of the exhibitor.
Free WiFi.


DRAYAGE & STORAGE
The Convention Center has agreed to receive freight for storage no more than one week prior to the event. If you require assistance with transportation and/or storage of freight, you are responsible for making the necessary arrangements. Please see "Convention Center Contact" at the bottom of this page.

REGISTRATION
A registration fee of $100 will be charged for each representative not exhibiting or advertising. Only persons listed at the registration desk and wearing an SDDA name badge will be allowed in the Exhibit Hall.

If you wish to register, please contact Brenda Goeden at 605-224-9133 or fax in the printable registration form.

BOOTH CANCELLATION
prior to April 1, 2015, $50 will be retained to cover expenses already incurred by the SDDA.
between April 1 and April 30 a 50% refund will be given.
After April 30, no refund will be given.

Extenuating circumstances are to be evaluated by the SDDA Annual Session Planning Committee.

SOCIAL EVENTS
Meal function tickets, including the lunch in the Exhibit Hall and the Friday night Mixer, will be available for purchase, by pre-registration only, for all registered exhibitors. Friday night's Mixer includes dinner and entertainment.
 
EXHIBIT HALL RECEPTION
There will be a Reception in the Exhibit Hall on Thursday, May 14 from 3:00-6:00 pm. Here's your chance to give away prizes, show off new products, services, etc.
 
 EXHIBIT HALL LUNCHES
 Please be sure to pre-register to order lunches for your representatives, as very few lunch tickets are available to purchase on-site. The Convention Center does not offer any other food vendors in their facility during this convention.

SDDA NEWSLETTER ADVERTISING
Let SDDA members know you'll be at this year's Annual Session by advertising in the South Dakota Dental Association newsletter, Dentistry in South Dakota. Our newsletter is a current issues/events publication mailed to all SDDA members, as well as the officers and executive offices of many of the other states. The newsletter will give you an excellent opportunity to reach members of the dental profession in South Dakota. Call or write the SDDA for rates.

PRIZES
Exhibitors are encouraged to have drawings or contests at their booths. Prizes may be a product or service offered by the exhibiting company, organization or commercial product of general appeal. The product or service must be usable by the winner without the purchase of additional goods or services. Exhibitors are responsible for distribution of their prizes.

Annual Session attendees, after acquiring 10 vendor signatures, can turn in their cards to the SDDA registration desk to be eligible for a cash prize drawing. Drawing to be held on Friday at 12:30 pm.
 
The SD Dental Foundation will be holding a golf outing on Thursday, May 14, 2015. If you would like to sponsor a pin prize, contact Dr. Melissa Gibson at 605-335-8030 or Dr. Orin Ellwein at 605-338-9242 before May 1.

INDIVIDUALS STAFFING YOUR BOOTH
Please be sure to provide a copy of the above information to all of the individuals staffing your booth, and also let them know if you ordered an extra table, meal tickets, electricity, etc.

CIVIC CENTER CONTACT
Stephanie Ovall
Sioux Falls Convention Center
1101 N West Avenue
Sioux Falls, SD 57104
605-367-4156
 
ROOM RESERVATIONS: Sheraton Hotel, 605-331-0100, (ask for SDDA group rates)
 
TO REGISTER ON-LINE GO TO:   
Click here to print a hard copy.

 

 
 

SDDA News

Dentists Enroll in Medicare?
 
Most dental services are not covered by Medicare; therefore, most dentists are not enrolled in Medicare. However, to ensure that patients on Medicare receive the services and supplies ordered for them by their dentist, SDDA members should enroll In Medicare.  Dentists may utilize a simplified process of enrollment in Medicare because the dentist will not be directly billing Medicare. Members should enroll by filling out short form: CMS-855-O and mailing it to South Dakota's Medicare administrative contractor:
Noridian Healthcare Solutions

PO Box 6733

Fargo, ND 58108-6707
 
For more information on why dentists need to enroll, or opt, out of Medicare go to http://success.ada.org/en/
 
 

Mouth Healthy