Annual Session : Exhibitor Information
SOUTH DAKOTA DENTAL ASSOCIATION 133rd ANNUAL SESSION
Thursday & Friday, May 12 & 13, 2016, Rushmore Plaza Civic Center, Rapid City, SD
INSTALLATION OF EXHIBITS
Wednesday, May 11, from 2:00 pm - 5:00 pm. or Thursday, May 12 from 7:00 am - 9:00 am.
Register at the SDDA registration desk inside Rushmore Hall.
Thursday, May 12, 9:00 am - 6:00 pm MST
Friday, May 13, 9:00 am - 2:00 pm MST
All attempts will be made to place exhibiting firms with competing products or services away from one another. Early registration makes this possible. Assigned booth location cannot be changed unless permission is granted by the exhibits chairperson. Booth assignments will be made the first part of May.
Subletting or dividing exhibit space is not allowed except by permission of the exhibits chairperson. Distribution of materials and displays must be limited to the booth space purchased.
REMOVAL OF EXHIBITS
Friday, May 13, no earlier than 2:00 pm.
Removal must be completed by 5:00 pm unless advance arrangements have been made.
$550 for 1 booth
Each additional booth, $450 per booth
After March 31, 2016,
$650 for 1 booth
Each additional booth, $550 per booth
Booths will be assigned on a first-come, first-served basis. All exhibitors with a paid reservation by April 8, 2016, will be listed in the Annual Session Program book.
10 x 10, carpeted, with back drapes and draped side rails.
1 complimentary 8' skirted table and two chairs.
Extension cords, power strips, etc. may be required and will be the exhibitor's responsibility.
Other voltages will require special handling. Such advance arrangements and special charges are the responsibility of the exhibitor and are at the expense of the exhibitor.
DRAYAGE & STORAGE
The Civic Center has agreed to receive freight for storage no more than one week prior to the event. If you require assistance with transportation and/or storage of freight, you are responsible for making the necessary arrangements. Please see "Civic Center Contact" at the bottom of this page.
A registration fee of $100 will be charged for each representative not exhibiting or advertising. Only persons listed at the registration desk and wearing an SDDA name badge will be allowed in the Exhibit Hall.
prior to April 8, 2016, $50 will be retained to cover expenses already incurred by the SDDA.
between April 9 and April 30 a 50% refund will be given.
After April 30, no refund will be given.
Extenuating circumstances are to be evaluated by the SDDA Annual Session Planning Committee.
Meal function tickets, including the lunch in the Exhibit Hall and the Friday night Mixer, will be available for purchase, by pre-registration only, for all registered exhibitors. Friday night's Mixer includes dinner and entertainment.
EXHIBIT HALL RECEPTION
There will be a Reception in the Exhibit Hall on Thursday, May 12 from 3:00-6:00 pm. Here's your chance to give away prizes, show off new products, services, etc.
EXHIBIT HALL LUNCHES
Please be sure to pre-register to order lunches for your representatives, as very few lunch tickets are available to purchase on-site. The Convention Center does not offer any other food vendors in their facility during this convention.
SDDA NEWSLETTER ADVERTISING
Let SDDA members know you'll be at this year's Annual Session by advertising in the South Dakota Dental Association newsletter, Dentistry in South Dakota. Our newsletter is a current issues/events publication mailed to all SDDA members, as well as the officers and executive offices of many of the other states. The newsletter will give you an excellent opportunity to reach members of the dental profession in South Dakota. Call or write the SDDA for rates.
Exhibitors are encouraged to have drawings or contests at their booths. Prizes may be a product or service offered by the exhibiting company, organization or commercial product of general appeal. The product or service must be usable by the winner without the purchase of additional goods or services. Exhibitors are responsible for distribution of their prizes.
Annual Session attendees, after acquiring 10 vendor signatures, can turn in their cards to the SDDA registration desk to be eligible for a cash prize drawing. Drawing to be held on Friday at 12:30 pm.
The SD Dental Foundation will be holding a golf outing on Wednesday, May 11, 2016. If you would like to sponsor a pin prize, contact Dr. Jon Schaack at 605-716-5444 or Dr. Roger Wilson at 605-348-6841 before May 1.
INDIVIDUALS STAFFING YOUR BOOTH
Please be sure to provide a copy of the above information to all of the individuals staffing your booth, and also let them know if you ordered an extra table, meal tickets, electricity, etc.
CIVIC CENTER CONTACT
Rushmore Plaza Civic Center
444 Mt. Rushmore Rd
Rapid City, SD 57701
: Rushmore Plaza Holiday Inn, 605-348-4000, (ask for SDDA group rates)
TO REGISTER FOR THE SDDA EXHIBIT BOOTHS:
(2016 registration available January 2016)
2015 Annual Session Registration Numbers: